Time tracking · Payroll-close preparation · For Hungarian companies
Time tracking from attendance to payroll close
Employees record time on their phone, in a browser or at a shared iPad Terminal. Managers approve. Before the close, the payroll administrator gets a checked monthly summary.
No credit card. No automatic billing after the trial.
- Developed in Hungary by DVP Systems Kft.
- iOS and Android apps, iPad Terminal
- Rest period checks based on the Hungarian Labor Code
- PDF/XLSX export for your payroll administrator
A month in SimpliTime, in three steps
SimpliTime is online time tracking and payroll-preparation software for Hungarian companies. Managers approve the data employees record. The same data feeds the export. There is no need to copy it between spreadsheets.
01 Record time where the work happens
Employees record time in a browser, in the mobile app, or at a shared iPad Terminal. The system handles work schedules and breaks, separates core time from overtime, and flags missing days.
- Start and stop with one tap, or load time from the work schedule
- Check the available leave balance before requesting time off
- Core time and overtime separated automatically
02 Approve entries in one list
Use one or two approval levels, by employee or project. The Deviation report highlights entries that need attention. The Team calendar shows who is available and when.
- Approve individual entries or all at once
- Spot missing days during approval, before payroll close
- Every decision is recorded in the audit log
03 Close the month and export for payroll
Before payroll close, Payroll close check reviews the month's data and rest periods under the Hungarian Labor Code. Once there are no errors, you can generate the monthly summary, timesheet, and Payslip list in PDF or XLSX format.
- Core time, overtime, and absence by employee
- Your accountant or payroll administrator receives organized data
- SimpliTime prepares data for payroll; it does not replace payroll processing
| Employee | Core time | Overtime | Absence |
|---|---|---|---|
| Horváth Máté | 168,0 | 0,0 | 0 days |
| Kovács Anna | 160,0 | 4,5 | 1 day |
| Nagy Eszter | 128,0 | 0,0 | 5 days |
| Szabó Péter | 160,0 | 9,5 | 1 day |
| Tóth Bence | 160,0 | 2,0 | 1 day |
| Varga Dóra | 126,0 | 0,0 | 0 days |
Record time wherever you work.
Native iOS and Android apps for employees. Entries recorded on a phone appear immediately on the web timesheet, with the employee's name and timestamp.
- 01StartTap Start work to start the timer immediately. The app records location data according to your company's settings.
- 02Track time and check progressEmployees can see their elapsed time and work schedule. Managers can see who is currently working in the Team view.
- 03StopReview the start time, end time, break, and time worked before finishing.
- 04SubmittedThe day's entries go to the manager's approval list. They feed the export at the end of the month.
The manager seesKovács Anna: has not startedKovács Anna: working since 08:02Kovács Anna: working, about to finishNew entry for approval: Kovács Anna, 8.0 hours
- For employeesStart tracking time with one tap on your phone. View your hours, request leave, and access your QR code for the Terminal.
- For managersApprove on the go, one entry at a time or for the whole team at once.
- Without a phoneEmployees can also clock in and out on the shared iPad using their ID and PIN. About the Terminal
A time clock on a shared iPad
Employees clock in and out using a QR code in the mobile app, valid for 60 seconds. Without a phone, they can use a six-digit ID and their own PIN. Recorded time appears immediately on the timesheet. The camera only reads the QR code; it does not store images.
- One iPad at the entranceAn administrator pairs the iPad through the web interface. The Terminal is then ready for clock-ins and clock-outs using QR codes or PINs.
- Free iPad appSimpliTime Terminal is free to download from the App Store and works with your company's existing SimpliTime account.
Built for Hungarian work schedules and pay supplements.
Payroll close check automatically reviews the month's data before payroll runs. It identifies each employee whose data needs attention and explains what to resolve.
These checks are included in the Payroll Control plan. You can try them with any plan during the 60-day trial. They flag issues but do not replace the judgment of an employment law or payroll specialist. Payroll close check in detail
- Daily working time (Labor Code s. 99)Checks whether any employee's daily hours exceed the configured limit.
- Daily rest period (Labor Code s. 104)Checks for the minimum rest period between consecutive shifts.
- Weekly rest (Labor Code s. 105)Checks each completed week for two rest days or 48 consecutive hours of rest.
- High overtime warningFlags employees who exceed the monthly overtime threshold.
4 more checks
- Unapproved timesheetsTimesheets awaiting approval are excluded from payroll data, so the system highlights them before payroll close.
- Missing attendance dataShows who has not recorded attendance for the month.
- Pay data and leave balancesIdentifies employees with missing pay data or negative leave balances.
- Calendar and closed monthChecks the configured working days. Warns if the month has already been closed to help prevent duplicate data.
Typical uses
What to know before you decide
Working time and pay data are sensitive. Our contracts also set out the following data protection and service commitments.
EU cloud infrastructure in the Frankfurt–Vienna region. Data is encrypted with TLS 1.3 in transit and AES-256 at rest.
Full database backups every day, retained for 30 days. Backups are also stored in another EU member state.
The Terms and Conditions specify 99.5% annual availability and deadlines for starting work on reported issues. A data processing agreement is provided under GDPR Article 28.
Developed and operated by the Budapest team at DVP Systems Kft. Questions: hello@dvp.systems.
Less manual work means lower costs
Copy fewer spreadsheets at month-end. See errors before payroll close. Access exports and the audit log with one click. The calculator estimates savings based on your figures.
- We assume a 70% reduction in manual administration
- 15 minutes saved per employee per month
- Less overpayment of overtime and pay supplements
Pricing
Net prices per user per month. Start a 60-day trial with no credit card, including Payroll Control features. There is no automatic billing after the trial. We will contact you to discuss a plan, or you can close your account.
Basic
€6.92 / user / mo
Minimum 5 users, from €34.60 / mo
For your team: –
- Time entries on web, mobile, and Terminal
- Separate core time and overtime
- Timesheet, PDF/XLSX export, audit log
Pro
€11.09 / user / mo
Minimum 10 users, from €110.90 / mo
For your team: –
- Everything in Basic, plus:
- Leave, allowances, Team calendar
- Shift planning with templates
- Two-level approval, Deviation report
Payroll Control
€18.03 / user / mo
Minimum 20 users, from €360.60 / mo
For your team: –
- Everything in Pro, plus:
- Payslip generation, overtime multipliers
- Payroll contribution tracking, checks before payroll close
- Export templates, dedicated contact
Detailed comparison
| Basic | Pro | Payroll Control | |
|---|---|---|---|
| Price | €6.92/ user / mo | €11.09/ user / mo | €18.03/ user / mo |
| For your team (45 users), per month | – | – | – |
| Minimum | 5 usersFrom €34.60 / mo | 10 usersFrom €110.90 / mo | 20 usersFrom €360.60 / mo |
| Time entries on web, mobile, and Terminal | |||
| Separate core time and overtime | |||
| Timesheet, payroll summary, PDF/XLSX | |||
| Permissions and audit log | |||
| Leave requests, allowances, Team calendar | – | ||
| Shift planning with templates and swaps | – | ||
| Two-level, project-based approval | – | ||
| Deviation report and overtime risk | – | ||
| Priority onboarding support | – | ||
| Payslip generation, benefits, overtime multipliers | – | – | |
| Payroll contribution tracking and checks before payroll close | – | – | |
| Export templates, document library, dedicated contact | – | – |
Frequently asked questions
What is SimpliTime?
A web-based system for time tracking, leave management, and payroll preparation. Built for Hungarian businesses, from small teams to organizations with thousands of employees.
Does it process payroll?
SimpliTime prepares data for payroll. It provides your accountant or payroll administrator with organized, approved working time, absence, and pay supplement data in PDF or XLSX format.
Can it replace Excel?
Yes, it can replace the spreadsheets you use to track working time, attendance, and leave. The switch works like this: set up the work schedules and opening leave balances, start with one team, compare the payroll export with your old spreadsheet at the end of the first month, and only then switch over completely.
What happens after the trial?
After 60 days, we will contact you to discuss a plan. You can choose one or close your account. There is no automatic billing.
Does it work for large companies?
Yes. SimpliTime supports small teams and organizations with thousands of employees. Custom quotes are available for larger teams.
Is there a time clock?
Yes, on a shared iPad. An administrator pairs the iPad through the web interface. Employees clock in and out with a QR code or a six-digit ID and PIN. One iPad is enough.
Where is the data stored?
Data is encrypted and stored on EU cloud infrastructure in the Frankfurt–Vienna region. Full backups are made daily and retained for 30 days. See the DVP Systems Security and data protection page for details.
Who develops SimpliTime?
DVP Systems Kft., a Hungarian software company. It also develops the SimpliFleet fleet administration system.
Start with your next payroll close
60 days, no credit card. No automatic billing after the trial.